Sourcing

Sourcing is the strategic front end of procurement — competitive RFQs and tenders, structured bid comparison, supplier scoring, and Saudi local-content tracking — feeding the best-value supplier into Purchasing.

Run an RFQ / tender

1. Go to XO Operations → Sourcing → RFQs → New.
2. Define line items, quantities, and the submission deadline.
3. Invite suppliers; collect quotes in one place.

📷 Screenshot: a bid-comparison grid across three suppliers.

Compare & award

• Compare bids side by side on price, lead time, and terms.
• Apply supplier scoring (quality, delivery, compliance history).
• Award to a supplier — convert directly into a purchase order (links to Purchasing).

Spend & local content

• Spend analysis highlights tail spend and consolidation opportunities.
• Track local content (LCGPA) contributions for audit readiness in KSA.
• Flag maverick spend that bypasses the sourcing process.

Best practices

• Use scoring, not price alone, to award — total cost beats unit price.
• Track local content continuously, not just at audit time.
• Funnel spend through sourcing to curb maverick purchasing.

Troubleshooting

• Few bids returned. Check supplier invitations and the deadline window.
• Award won’t convert to PO. Ensure the winning bid’s lines map to catalog products.

Related guides

• Purchasing
• Analytics — Reports
• Inventory