Maintenance

Maintenance keeps vehicles roadworthy — preventive service by time or mileage, plus reactive breakdown jobs — with parts and cost captured against each vehicle.

Plan: part of XO Fleet · Record. Usage-based (mileage) triggers are most accurate with XO Fleet · Tracking feeding live odometer.

Preventive schedules

1. Go to XO Fleet → Maintenance → Schedules → New.
2. Pick the vehicle and service type (oil change, tires, inspection).
3. Set the trigger: time (every N months) or mileage (every N km).
4. XO raises a service reminder/work order when due.

📷 Screenshot: upcoming and overdue services across the fleet.

Breakdown jobs

1. Log a breakdown against the vehicle.
2. Create a work order, choose workshop/vendor, record parts (from Inventory) and labor.
3. Close — cost posts against the vehicle and updates its history.

Cost & history

Each vehicle accumulates a service history and total maintenance cost, supporting repair-vs-replace decisions alongside fuel and depreciation.

Best practices

• Use mileage-based triggers for high-usage vehicles, time-based for light users.
• Track parts and labor per job for true cost of ownership.
• Combine with Fuel outliers to catch developing faults early.

Troubleshooting

• Mileage trigger not firing. Without Tracking, enter odometer readings (via Fuel) so XO knows current mileage.
• Cost missing. Confirm parts were issued from stock and labor was logged.

Related guides

• Vehicles
• Fuel & Costs
• Operations — Maintenance